What’s New in QuickBooks Desktop 2021 – Automated Features?

Intuit, the developer of QuickBooks, releases updated versions each year with new features and enhancements. If you don’t already know, you should know that QuickBooks Desktop Enterprise 21.0 is already available in the accounting industry. This new version includes many new and improved features to address your complex business needs. Please be sure to read this article carefully before deciding whether to engage or avoid this publication. Today’s article describes the latest features introduced in QuickBooks Desktop Enterprise 2021 to improve efficiency for complex business needs. However, if you need assistance at any time, please contact the QuickBooks Desktop Support Team at +1-844-539-0188. Our experts and US-based CPA ensure prompt support and the most relevant information.

Automated Features in QuickBooks Desktop 2021

Intuit launched QuickBooks Desktop 2021 in September 2020. The new version of the accounting software is consists of many new and updated features, such as:

• Improvements to bank feeds
• Automated Receipt Management
• Automated Payment Reminders
• Advanced Inventory Improvements

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QuickBooks Desktop 2021: New and improved features

In this article, however, we will be discussing some of the major automated features that can be highly useful for your business.

Automated Statements

Using this feature, you can schedule statements for your clients and notify them about their unpaid invoices. The statements will also have a payment link that will make it easier for your customers to make payments to you.

Benefits

• Automating statements for your customer (s) as per their requirement will be time-saving for both of you
• The link in the statement will help your customers quickly and you would receive payments for your unpaid invoices faster
• You can review statements before sending them to your clients and avoid making errors
• Your customers will automatically be reminded of the due payments and you will save time on following up with your customers.
• You can customize reminders for your customers and maintain a healthy business relationship.

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Streamlined Bank Feeds

Keeping track of your banking transactions can be time-consuming. Therefore, this new QuickBooks Desktop 2021 feature can be massively useful for you. You can automatically categorize your bank transactions with all the essential details with the use of enhanced editing and improved matching rules.

Benefits

• Faster importing of bank feeds through automatic batch-editing and categorizing your bank transactions by accounts, classes and payees.
• Better and superior data integrity with improved matching and less manual entry.
• More flexibility and efficiency with improved rules allowing you quickly search for and define the categorization criteria.
• Quickly review, find and fix transaction-related discrepancies.

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Automated Receipt Management

A new feature introduced in QuickBooks Desktop 2021, Automated Receipt Management, makes it easier for you to enter your expense receipt easier and faster. It enables you to share access with multiple users for uploading expense receipts to QuickBooks via mobile app or computer.

Benefits

• Take an image immediately through your mobile phone.
• Now you can store the digital copies of receipts in your computer.
• Forget manual data entry and adopt to import bank feeds faster by automatically categorizing or batch-editing your bank transactions by accounts, classes and payees.
• Create categorized receipt expense entries (photograph, import and review) automatically through the QuickBooks Desktop Mobile App.
• Stay organized by attaching images of digital receipts to expense transactions for audit trails.
• Quickly and easily categorize and record multiple receipt transactions accurately.
• Easier and more efficient review process than earlier.

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Data Level Permission

Another new feature, Data level permissions in QuickBooks Enterprise 21.0 gives your users restricted access to data. As an admin, you can even create users and roles with access permissions at a record-level for customers and vendors.

Benefits

• Limit access for other users to improve security and confidentiality of your confidential data, transactions and reports.
• Increase your organization’s productivity by improving how you delegate user permissions.
• Avoid unnecessary work by grant granular permissions to other users.
• Get quick access to Inventory Stock Status by Item and Inventory valuation summary and other reports.
• Customize access for users to view, edit or delete customers and data.
• Include sales prices and offer greater pricing visibility to your customers and employees.
• Give enhanced shopping experience to your customers by giving them important pricing information for each inventory item.
• Set up landed cost accounts as “COGS” or “Other current assets” and gain more work flexibility.
• Get precise landed cost for old item bills from closed accounting periods.
• Magnify visibility into alternate vendors by listing them in key inventory reports.
• Assess alternate vendors via frequently used reports.

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Create Rule Based Customer Groups

Creating rule based customer groups will let you find all customers on criteria like customer type, location, status, balance, etc. You can easily manage and use them across multiple QuickBooks Desktop features.

Benefits

• Add or remove customers automatically from group based on pre-defined conditions and enhance your customer management, insights and communication.
• Gain a stronger hold on your data by creating customer groups and contact or manage your customers separately whenever as per your convenience.
• Get improved access into customer type, status, location and balances.

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Payroll Liability Reminders

If you own a small business, this feature will help you create calendar notices so that you stay on top of your upcoming payroll tax and liability payments.

Benefits

• Stay updated with reminders on your phone and laptop about the liability payments deadline.
• Stay on top of your bills and liabilities and never miss your payments.
• Track the deadlines for different liabilities and get timely reminders.

Batch Delete Sales Orders

This new feature allows you to bulk delete orders not linked to invoices, allowing you to manage your customer files more efficiently. In previous versions of QuickBooks Desktop Enterprise, accounting options were available with options to bulk delete or disable invoices, statements, and more. This feature can be accessed by selecting Accountant > Bulk Delete/Void Transactions from the menu bar.

New Barcode Label Pricing

This is a new feature introduced in this release: Barcode Label Pricing. QuickBooks automatically adds sales prices to printed barcode labels to supplement product names and descriptions. Additionally, displaying sales prices on barcodes provides price transparency for customers and employees. Additionally, it improves your customers’ shopping experience by providing important price information for all in-stock items.

This feature can be accessed in the following ways:  Select Menu Bar.

• Then select the file option to continue.
• Select the Print Form option.
• Next, click Label.

Improved Alternative Vendor Reports

This feature released in the last release allows you to create an information center with supplier contact and pricing data to make more informed purchasing decisions. Easily order by automatically taking supplier information into account. The new version improves this functionality and experience by including an Alternative Provider column in certain reports.

To access this feature, follow these steps:

• First, select Report from the menu bar.
• Next, use the inventory option.
• Additionally, you must select the stock status for each item.
• You can also select Inventory Valuation Overview.
• Include an alternate provider column in the displayed report.
• You must click the Customize Report tab.
• Also, on the View tab, scroll to select the Alternative Provider column.

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Customized Payment Receipts

Now get a consistent, more professional look across all of their customer’s communications with this feature available on QuickBooks Desktop 2021.

Benefits

• Send your customers detailed, customized and professional-looking payments receipts with all the relevant information fields.
• Use customization similar to customization capabilities already available with QB Desktop without a lot of relearning.
• Get a default template for payment receipt and override the same in the customer payments screen howsoever you want.

Create and Reuse Email Templates

Now you can create and reuse different email templates for communications with your customers.

Benefits

• Easily create, save and reuse email templates.
• Get improved accuracy in your customer emails by reviewing PDF attachments before sending them.

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Winding Up!

We hope that this article gives you enough details about the newly added features in QuickBooks Desktop 2021 and their benefits. If you need more details or require assistance with any issue related to QuickBooks Desktop, you can contact our QuickBooks premier support team at +1-844-539-0188.